Payroll Specialist Full Time NEW

Payroll Specialist

Why join OTTO Engineering?

At OTTO, we don’t just manufacture products – we engineer high quality, mission-critical precision controls solutions, communications accessories, and precision tooling for some of the most demanding markets in the world.
As a core value, we focus on delivering for our customers through innovative technology, superior quality, value, and responsiveness … as a result, our growth continues!
Employees are our greatest asset, which is why we share our company’s profits to celebrate our collective success.
As a privately-owned company, we are proud to invest significantly in our community and in our own growth, focusing on long-term business success.
We are proudly American!
Specifically, we are seeking experience with …

UKG or ADP
Processing weekly (hourly) and biweekly (salaried) payroll for approximately 580 employees
Microsoft Office with an intermediate skill level in Excel
Preparing weekly, monthly & annual payroll reports as well as ad hoc reports for management & audits
Providing a high-quality level of customer service to both management and the Company’s employees
As our Payroll Specialist, you’ll provide professional level timely and accurate execution of the full payroll lifecycle. Responsibilities include managing the compilation of payroll information, paying employees, data reporting, and ensuring compliance with OTTO policy and regulatory requirements. This position is also responsible for ensuring the compensation structure and standards of the company. The candidate will work in partnership with our managed service provider to ensure success of the payroll process. The Payroll Specialist also works closely with the accounting team to ensure all accounting and reporting deliverables are met. The Payroll Specialist is continually responsible for providing a high-quality level of customer service to both management and the Company’s employees.

The Payroll Specialist will:

Process weekly (hourly) and biweekly (salaried) payroll
Prepare weekly, monthly & annual payroll reports as well as ad hoc reports for management & audits
Review timecards for accuracy
Educate new managers, group leaders and office hourly on Time and Attendance
Prepare & process quarterly rate increases
Act as liaison with UKG / ADP
Electronically transmit positive pay data to the bank
Manage positive pay exceptions
Track and maintain payroll deductions in arrears
Track & manage age reduction GTL
Process Group Healthcare costs (W-2s)
Manage SUI rates
Set up state and local jurisdictions as required
Balance quarterly payroll taxes
Calculate and process profit sharing & process bonus payrolls
Track & report employee loans
Administer employee garnishments
Manage LOA vacation proration
Process payments for Cottage work
Electronically transmits 401(k) contributions/company match to plan administer
Provide reports for 401k audit
Process improvements as necessary
EEO-1 report preparation & submission
Illinois Equal Pay Act report preparation & submission
Census reporting for 401(k) & benefit renewals
Manage salary & hourly vacation carryover
Manage payroll & holiday schedules
Maintain pay grades
Import points on paychecks
Retrieve managed service provider invoices
Prepare monthly anniversary list for the OTTO Newsletter
Manage outstanding payroll checks
Prepare annual rent increase authorizations, process rent increases
Provide annual budget information to accounting
Assist with other related duties as required or assigned
About you – What you’ll bring to the table:

Bachelor’s degree or 10 years related experience
Minimum 5 years of full payroll life cycle experience
Strong problem solving, communication & interpersonal skills
Solid working knowledge of benefits, policies, and procedures
High level of integrity & ability to maintain confidential information
Ability to multitask
Detail oriented with ability to perform with a high degree of accuracy
Ability to work independently and as part of a team in a deadline driven and fast paced environment
Proficient in Microsoft Office including intermediate level in Excel
What OTTO offers for this specific position:

The hiring range listed in this posting is what we, in good faith, anticipate relying on when confirming a base salary for this position; exceptions may be considered for highly experienced candidates with multiple years of at-level experience.

Target base salary hiring range: $65,000 to $80,000, based on qualifications and experience.
Profit Sharing Bonus – OTTO believes that it’s fair to share the profits that the employees help to make; profit sharing is distributed to employees twice a year. OTTO’s profit sharing plan is paid at the discretion of the company and is not a guaranteed bonus or any part of a compensation plan.
Vacation: 80 hours – vacation time is earned on the anniversary date.
OTTO’s Benefits:

Health:

Medical Insurance-

HMO Plan
Standard PPO Plan
Enhanced PPO Plan
High Deducible PPO Plan
FSA, LFSA, and HSA
Dental Insurance-

Base Plan
Buy-Up Plan
Vision Insurance

401(k) with a company match

Life insurance:

Life/AD&D
Voluntary Life/AD&D
Short-Term Disability
Long-Term Disability
10 paid holidays

Company picnic

Holiday party

AND numerous OTTO celebrations throughout the year!

To review all of OTTO’s available opportunities,

please visit our career page by clicking on the link below:

https://otto-engineering-inc.breezy.hr/

OTTO Engineering is an Equal Opportunity Employer: Disability/Veteran

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If you need an alternative method for applying, please contact OTTO Engineering via telephone at 847-428-7171 or email at HRDepartment @ ottoexcellence.com

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