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Senior Administrative Manager Full Time
Make an Impact—Join Us to Advance Our Mission
The Council for Professional Recognition is the leading national credentialing organization for early childhood educators. We’re on a mission to ensure every child receives a strong start in life by empowering early childhood educators through high-quality, competency-based credentialing, and we’re looking for passionate team members committed to advancing equity and excellence in early childhood education. If you’re driven to support the early childhood education (ECE) community, believe in nurturing professionals who care for our youngest learners, and want your efforts to create lasting impact, the Council is where your passion meets purpose.
Why You’ll Love Working Here:
A positive, inclusive workplace—96% of employees say The Council is a great place to work, with many celebrating over 10 years of service
Remote-first for eligible roles
35-hour work week
Comprehensive health, dental, vision, and life insurance benefits. The Council covers 90% of the premium for employees and pays the full deductible for health plans.
FSA for both health and childcare
Parental leave of 16 weeks after one year of employment
403(b) retirement plan with 10% employer contribution after one year of employment
13 paid holidays, 15 vacation & 12 sick time
Employee Assistance Program (EAP)
Professional Development Available
JOB SUMMARY
The Council for Professional Recognition promotes improved performance and recognition of professionals in the early childhood education of children from birth to age 5. The Council works to ensure that educators and caregivers meet the developmental, emotional, and educational needs of our nation’s youngest children. We are dedicated to fostering a supportive and inclusive environment where early childhood educators can thrive and grow. Through resources, training, and advocacy, the Council elevates the standards of early childhood education and helps ensure every child receives the highest quality of care and education.
The Senior Administrative Manager optimizes the administrative functions of the Chief Administrative Office (CAO) unit, providing support to the CAO and other departments within the unit. This senior-level administrative role focuses on improving organizational efficiency, developing policies and procedures, and ensuring smooth daily operations. The Senior Manager provides high-level administrative and organizational support for the CAO, encompassing complex calendar management, travel arrangements, correspondence, meeting coordination, and report preparation with a focus on confidentiality and working independently.
KEY RESPONSIBILITIES
ADMINISTRATIVE SUPPORT
• Manage calendar — proactively manage complex schedules for the CAO
• Arrange detailed domestic and international travel itineraries
• Coordinate meetings, including preparing agendas, taking minutes, arranging logistics, tracking action items, and follow up on commitments
• Manage high volume sensitive and confidential correspondence
• Conduct research, prepare reports, and manage documents
• Serve as the primary point of contact for the CAO, screening calls and visitors
• Assist with project management tasks and ensure deadlines are met
• Create PowerPoint Presentations
OPERATIONAL OVERSIGHT
• Direct and coordinate daily office operations
• Develop, implement, and review administrative systems, policies, and procedures to enhance operational efficiency and improve administrative workflows
• Oversee facility management, including managing equipment, supplies, and office space.
• Serve as a key point of contact for internal staff, external stakeholders, vendors, and suppliers
• Collaborate with internal stakeholders to ensure workplace environments support productivity and employee well-being
• Coordinate and monitor progress on key administrative projects and programs
• Ensure timely execution of deliverables across departments reporting to the CAO
• Manage internal communications and ensure alignment of messaging across administrative functions
FINANCIAL ADMINISTRATION
• Manage and monitor the administrative department’s budget providing monthly reports
• Oversee procurement processes and negotiate vendor contracts
• Manage expense reporting
STRATEGIC SUPPORT AND COORDINATION
• Collaborate with the CAO to develop and implement strategic priorities and initiatives
• Prepare executive-level presentations, reports, and briefings
• Coordinate meetings, travel, and support event planning for the CAO
• Ensure compliance with regulations and policies
KEY CHARACTERISTICS & QUALIFICATIONS
Education: Bachelor’s degree in a relevant field such as business administration; master’s degree preferred
Experience: Minimum of five – seven+ years of experience in operations management, executive-level administration; supervisory experience a plus
Characteristics:
• Demonstrated ability to manage complex schedules, coordinate meetings, and streamline daily operations with precision
• Exceptional leadership and organizational abilities
• Demonstrated experience providing executive support and adept at managing multiple competing priorities, multi-tasking, and consistently meeting deadlines
• Strong problem-solving and adaptability skills
• Strong analytical, communication, and interpersonal skills
• High level of discretion and professionalism
• Proficiency with Microsoft Office Suite, including calendaring and meeting tools such as Microsoft Office Outlook, Word, Excel, PowerPoint, and Microsoft Teams
• Familiarity with project management and collaborative tools
• Experience with financial or ERP systems
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met to successfully perform the essential functions of this position. This role requires regular use of a computer; the ability to remain stationary for extended periods; frequent verbal and written communication with staff and stakeholders; and the ability to move within the office, retrieve materials, and occasionally lift or move objects up to twenty-five pounds.
SALARY
The salary range is $115,000 to $120,000. This position is budgeted not to exceed $120,000.